The report takes days to assemble.
Exports are copied, reconciled and checked by hand before anyone can use the information.
Workflow clarity → software that works
When the process
stops keeping up.
Spreadsheets, repeat data entry and manual reporting can hold a growing business back. We map the work, uncover the bottlenecks and plan a practical way forward.
A clear plan first. End-to-end implementation when you’re ready.
FROM SCATTERED TO UNDERSTOOD
Spreadsheets
Systems
Inboxes
Understand the workOne clear process.
Owners · inputs · checks · handoffs
Measure the effortChoose the next step
A shared view of how work happens.
A plan for how it should happen.
Recognise the pattern?
Good people.
Too much work
between the systems.
One person holds it all together.
The rules, adjustments and workarounds live in someone’s head instead of a process others can follow.
You know it needs fixing. But how?
There are plenty of software options. You need to know which change is worth making first.
The starting point
Clarity before
you commission software.
Our Workflow Review & Implementation Blueprint examines one priority process and turns it into an informed, practical investment decision.
A map everyone can follow
People, systems, files, handoffs and checks in one view. Validated with the people who do the work.
A clear baseline
Current staff-hours, volumes and rework, with observed figures separated from estimates and assumptions.
Weaknesses made visible
Manual copying, undocumented rules and unclear ownership, with practical controls and remaining risks.
The right software options
Improve what you have, buy a suitable product or build a focused solution. Compare effort, fit and ongoing costs.
An implementation brief
Recommended requirements, dependencies, acceptance checks and indicative costs to support your next decision.
A phased roadmap
A concrete first 90 days, followed by a twelve-month direction that adapts to results and changing priorities.
Included: up to three stakeholder interviews, a process walkthrough, an agreed set of files and systems, a management presentation and one consolidated revision.
Yours to use: take the blueprint to another provider or ask us to implement it. Development is separately scoped and priced.
View sample blueprint (PDF)
Illustrative fictional example · PDF · 14 pages · 2 MB
From understanding to ownership
A clear sequence.
No leap into the unknown.
You work directly with the person who understands the process and can take responsibility for the software that follows.
- 01Before you commit
Start with a conversation
A free 20-minute discussion about one process, its impact and what you need to decide. If the review fits, we agree a written scope.
- 02£3,500 review
Review, measure and recommend
We observe the work, validate the map with your team and compare realistic options. You receive the blueprint and a management readout.
- 03Optional next phase
Implement with a clear owner
If you choose us, we own the agreed delivery: design, development, integration, testing, deployment and handover. Scope and price are agreed separately.
Where we can help
Built around the work.
Across your industry.
For established businesses whose operations have grown more complex than their processes. An existing IT team or software platform can be part of the answer.
A focused starting point
Insurance brokers
Reporting that depends on exports, spreadsheets and emailed contributions.
LogisticsOperational reporting and handoffs
Finance & accountingReconciliation and reporting workflows
Legal & professional servicesOnboarding, approvals and administration
Another sector? Tell us about the process. Fit matters more than the label.
Your technical leadJamie
Gaunt.Data Operatives
Gaunt.Data Operatives
Experience that connects the plan to the build
Practical software thinking.
From the first conversation.
I bring more than ten years of software development experience to the places where people, data and systems meet.
My role is to understand how your operation works, make the technical options clear and deliver an agreed solution. You bring the business knowledge; together we establish what good looks like.
Where requirements depend on regulation, your compliance or professional advisers define and approve them. Our work focuses on the process, software and controls that support those requirements.
Discuss a process with JamieImplementation experience
From manual handoffs to structured workflows.
Examples of the software patterns behind our approach.
Before we talk
A few useful answers.
Do we have to buy development afterwards?
No. The review has its own fee and deliverables. You can use the blueprint with another supplier, improve your existing tools or ask us for a separate implementation proposal.
What if our process needs more discovery?
We agree the workflow boundary before starting. The package includes up to three stakeholder interviews, a walkthrough and an agreed set of files and systems. If the work needs a larger scope, we discuss and price that before you commit.
Does this replace a compliance review?
No. We identify operational weaknesses and propose technical controls. Your qualified advisers remain responsible for interpreting legal and regulatory obligations and approving the requirements that apply to your business.
Will you recommend AI?
When it is useful and appropriate. We compare predictable automation, existing tools and AI against the actual task, data handling needs, error tolerance and ongoing costs. Human review remains part of the design where judgement or exceptions require it.
What does the ten-day timeline depend on?
Ten working days is the delivery window from kickoff once the agreed access and examples are available. We schedule your interviews and readout in advance. Delays in access or feedback may move the completion date.
How does payment work?
The £3,500 review is normally 50% payable before kickoff and 50% following the management presentation, due within seven days. VAT is added if applicable. The written proposal confirms scope, dates and terms.
How precise are the implementation estimates?
The blueprint includes indicative ranges and the assumptions behind them. It supports an informed next decision and supplier discussion. A complex system may need further design before a fixed implementation price can be agreed.
Start with a conversation
Tell us where
the work gets stuck.
Describe the process you want to improve. We’ll arrange a free 20-minute discussion to understand the problem and check whether the review is a good fit.
Prefer email? Write to info@dataoperatives.com.
Your meeting, your choice
Teams, Zoom or a phone call. We’ll agree a suitable time by email.